Registration, Enrollment and Course Schedules
When will registration be held for each semester and sub-term?
Registration will follow a similar timeframe as our current process. However, because Spring Semester ends two weeks earlier, we will shift both Summer Semester and Fall Semester registration two weeks earlier, as well.Note: Registration dates and deadlines for Fall and Spring Semesters will be based on Fall and Spring Term start dates.Registration for sub-term classes will occur during the registration periods for the semester in which it resides (e.g., students will register for May Term when they register for Spring Semester).
Will the Winter Term and May Term have their own processes and deadlines?
In general, classes occurring during the Winter Term will use the Fall Semester deadlines and processes and classes occurring during the May Term will use the Spring Semester deadlines and processes.
When can students add/drop courses during a May Term or Winter Term, or for a non-standard course?
Students can add or drop Winter Term courses during the open registration period for the Fall Semester, and they can add or drop May Term courses during the open registration period for the Spring Semester. Consult the course schedule for spring and fall registration dates and times. Adding or dropping a class outside of this window may require special approval or exception. Learn more on the Texas One Stop Add/Drop a Course webpage.
Will Winter and May Term courses be distinguished in the course schedule?
Students are able to view the note lines of the course schedule to determine if a course is a Winter or May Term course. There is not a specific designation or a way to search or filter for Winter or May Term courses in the course schedule.
What is the late add process for a Winter or May Term?
These instances should be limited, as students should utilize the semester registration periods to register for the Winter or May Term. Any exception will need to be reviewed with a student’s advisor, approved by the department offering the Winter or May Term course, and approved by the student’s Academic Dean.
What are the maximum number of course hours that a student can take per semester, including the Winter or May Term?
Students should consult with their academic advisor if they wish to take more than 17 course hours across a semester. For example, course hours for Fall Term plus Winter Term should not exceed 17 hours without an exception, and course hours for Spring Term plus May Term should not exceed 17 hours without an exception.
How will the Quantity of Work rule be calculated?
Quantity of Work(i.e., full-time, part-time status) will be based on the combined enrollment of each semester (e.g., Fall Term plus Winter Term courses for the Fall Semester, and Spring Term plus May Term courses for the Spring Semester).However, for those students receiving veteran education benefits, “Rate of Pursuit” or “Quantity of Work” rules are defined by the U.S. Dept. of Veterans Affairs (VA) which has its own policies that define a student’s enrollment status and how that impacts their benefit eligibility. Students should contact Veteran Certification atgibill@austin.utexas.edu, (512) 475-7540, or visit us at Texas One Stop in MAI 1 to learn more.
How does this impact probation and dismissal?
No changes.Scholastic status will be calculated based on each semester’s outcomes, with Winter Term grades being included in Fall Semester and May Term grades being included in Spring Semester.
Tuition
How does this impact tuition deadlines, financial aid and veteran education benefits? Are they still applicable to May and Winter Terms?
Tuition deadlines follow the semester schedule. Since Winter Term is a sub-term to Fall Semester and May Term is a sub-term to Spring Semester, their tuition deadlines follow the semester deadlines. A student’s fall tuition will include the cost of Winter Term courses, and spring tuition will include the cost of May Term.
Financial aid is based on a student’s overall schedule for the semester’s work. Thus, Fall Term and Winter Term are combined, as are Spring Term and May Term. If a student drops or changes enrollment for a Winter or May Term course later in the semester, it may impact financial aid and veteran education benefits.
Veteran education benefits are defined by the U.S. Dept. of Veterans Affairs (VA) which has its own policies that define a student’s enrollment status and how that impacts their benefit eligibility. Students should contact Veteran Certification at gibill@austin.utexas.edu, (512) 475-7540, or visit us at Texas One Stop in MAI 1 to learn more.
Will fall tuition cover Winter Term courses? And will spring tuition cover May Term courses?
Yes, tuition deadlines follow the semester schedule. Winter Term courses will be charged and due at the beginning of Fall Semester, and May Term courses will be due the beginning of Spring Semester.
Final Exams
Will there be separate final exam days for sub-terms or non-standard classes?
No, final exams will be based on the Fall Term and Spring Term.Winter Term, May Term and non-standard classes will use the last instruction day for exams.
What should students do if they have multiple final exams scheduled on the same day or if their exams overlap?
Students who have more than three exams on the same day should consult their final exam schedule to see if any of their courses offer a make-up exam option. Per academic policy, a student must receive accommodations if they have more than three finals on the same day. Students should contact their course instructor to schedule or confirm if a make-up option has already been scheduled. Please note that only uniform exams have a make-up option scheduled.
Diplomas
Will there be any changes to when students can expect their diploma?
No, there are no changes to the timing in which diplomas are mailed. Diplomas will still be mailed six to eight weeks after the student’s graduation. More information on diplomas can be found here.
Admissions and Internal Transfers
How will the internal transfer process be impacted by the new academic calendar?
At this time, we do not anticipate any changes to the open and close dates of the internal transfer application in relation to the new academic calendar.
Are you planning to change admit dates/timelines for fall admits?
At this time, we do not anticipate any changes to the open and close dates of current admissions applications.
Are you planning to change admit dates/timelines for spring admits?
At this time, we do not anticipate any changes to the open and close dates of current admissions applications.
Are there any changes to deadlines or processes related to transfer credit review?
Admissions staff is currently reviewing the timeline for transfer credit evaluations and will share more information as it becomes available.
Can students be admitted and matriculate directly into a Winter Term or May Term?
Not at this time. Students will continue to be admitted at the semester level.Alternative entry points could be considered in a future date, but those approaches would need to address any additional programming, staffing, technical and orientation needs before approval.
Will Winter Term and May Term have their own orientation sessions?
No.Orientation events provided by New Student Services will only be provided at the semester level. However, departments may hold orientations for their specific program.
Holidays and Events
When will graduation occur?
College and school graduation events are generally held prior to university commencement. More information can be found on the commencement website or on your college or school website.
When will university commencement be held?
University commencement will be held the Saturday after finals of Spring Term.
How does this impact holidays and campus closures?
The academic calendar honors all university holidays and campus closures.Official holidays are reflected in each year’s academic calendar. It is important to note that some classes are currently scheduled to meet during the winter break closure.
